Vanitorials Privacy Policies

Vanitorials Ltd (“We”) are committed to protecting and respecting your privacy, whether you are a website customer, an account customer or a supplier to us.

To make sure you feel confident with how we use your information, we have updated our individual detailed privacy notices:

Vanitorials Website Privacy Policy

Vanitorials Account Customer Privacy Policy

Vanitorials Supplier Privacy Policy

Vanitorials Website Privacy Policy

This Privacy Policy sets out how Vanitorials Ltd uses and protects any information that you give Vanitorials Ltd when you use this website.

This Privacy Policy contains an explanation of what happens to personal data that you choose to provide to us, or that we collect from you whilst you visit this site. Our Privacy Policy should be read in conjunction with our terms of website use.

Vanitorials Ltdis committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy.

Vanitorials Ltdmay change this policy at any time updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 22nd February 2018.

Jangro Ltd registered in England, company no. 03125118

Where we collect information from

When information is directly given to us -

You may provide your details to us when you request specific information about our services or meet at an exhibition or networking events. You may also request general information about our services via the website.

When information is given to us indirectly -

Your information may have been shared with us by a reputable data provider. These organisations will have their own privacy policies and must ensure that the data they provide us is fully compliant with EU GDPR (European Union’s General Data Protection Regulation) for the purposes we have stipulated e.g. distribution of marketing materials and telesales.

The data providers are chosen because they demonstrate transparency, accuracy and security in their approach to data governance and must set the highest standards in data management, processing and provision adhering to GDPR regulations and ICO (information commissioner’s office) principles and directives.

When you have given other organisations permission to share it -

You may have provided your details to another organisation. For example, delegate listings at exhibitions, members list for networking, credit checks and business clubs and associations. However, when working with other organisations, we work to ensure it’s completely clear to you that your information will be shared for marketing purposes.

Social media -

You might give us permission to access information from messaging services like Facebook, LinkedIn and Twitter. This will depend on your settings or the privacy policies for the particular social media site.

When you are using our website we collect information -

Upon visiting our website, information about your visit is recorded and stored. Please read our cookies policy for more details.

What we collect

We may collect the following information:

Name and job title.
Contact information including email address.
Demographic information such as postcode, preferences and interests.
Other information relevant to customer surveys and/or offers.

For the exhaustive list of cookies we collect see the List of cookies we collect section below.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

Internal record keeping.
We may use the information to improve our products and services.
We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

How long we keep your information for

We will hold your personal information on our systems for as long as is necessary for the relevant activity, for example we will keep a record of any customer for a minimum of six years after final invoice to comply with HM Revenue & Customs legal requirements.

If you ask us to stop sending you marketing materials that we have been sending you on the basis of consent, that you have given us, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.

General Data Protection Regulation

Under the General Data Protection Regulation, which will become law in the UK on the 25th May 2018, you are also granted a number of additional rights. These include:

The right to rectification
The right to erasure
The right to data portability
The right to object
Rights in relation to automated decision making and profiling

For more information on these rights please read the relevant guidance issued by the ICO.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control on the running of the third party website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Policy. You should exercise caution and look at the Privacy Policy applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following way:

• If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at sales@vantiorials.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You have the ‘right to be forgotten’ if we are processing your data on the basis of consent, unless there are other legal grounds and obligations that require us to keep your personal data. In this case any personal data we hold would be erased and we would be unable to fulfil any requests about the information we had held retrospectively.

You may request details of personal information which we hold about you under the General Data Protection Regulation “GDPR”. A “reasonable fee” may be charged for excessive or repetitive requests. If you would like a copy of the information held on you please write to Dave Clark, Vanitorials Ltd, 8 Armstrong Road, Manor Trading Estate, Benfleet, Essex, SS7 4PW

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Contact Us

If you have any questions or queries relating to this Privacy Policy then please contact us at sales@vanitorials.co.uk or please write to us at the above address.

List of cookies we collect

The table below lists the cookies we collect and what information they store.

COOKIE NAME	COOKIE DESCRIPTION
CART	The association with your shopping cart.
CATEGORY_INFO	Stores the category information on the page,that allows to display pages more quickly.
COMPARE	The items that you have in the Compare Products list.
CURRENCY	Your preferred currency.
CUSTOMER	An encrypted version of your customer id with the store.
CUSTOMER_AUTH	An indicator if you are currently logged into the store.
CUSTOMER_INFO	An encrypted version of the customer group you belong to.
CUSTOMER_SEGMENT_IDS	Stores the Customer Segment ID.
EXTERNAL_NO_CACHE	A flag, which indicates whether caching is disabled or not.
FRONTEND	You session ID on the server.
GUEST-VIEW	Allows guests to edit their orders.
LAST_CATEGORY	The last category you visited.
LAST_PRODUCT	The most recent product you have viewed.
NEWMESSAGE	Indicates whether a new message has been received.
NO_CACHE	Indicates whether it is allowed to use cache.
PERSISTENT_SHOPPING_CART	A link to information about your cart and viewing history if you have asked the site.
POLL	The ID of any polls you have recently voted in.
POLLN	Information on what polls you have voted on.
RECENTLYCOMPARED	The items that you have recently compared.
STF	Information on products you have emailed to friends.
STORE	The store view or language you have selected.
USER_ALLOWED_SAVE_COOKIE	Indicates whether a customer has approved the use cookies.
VIEWED_PRODUCT_IDS	The products that you have recently viewed.
WISHLIST	An encrypted list of products added to your Wishlist.
WISHLIST_CNT	The number of items in your Wishlist.

If you want to manage your cookies then you can do this via your browser or alternatively please visit www.aboutcookies.org for up to date information about cookie management. All modern browsers allow you to change your cookie settings. These settings will typically be found in the 'options' or 'preferences' menu of your browser. In order to understand these settings, see the 'Help' option in your browser for more details.

Please note that by deleting our cookies or disabling future cookies you may not be able to fully use our website. We have taken all reasonable steps to notify you of our use of cookies, your use of this site without disabling cookies is considered as your express consent for us to use cookies for the purposes set out above.

Vanitorials Data Privacy Notice for Account Customers

Introduction

Vanitorials Ltd ("We") are committed to protecting and respecting your privacy.

This statement sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1. Who are we?

Vanitorials Ltd is a leading industry supplier of janitorial products, catering supplies and healthcare products for Essex and the South East. Our contact details are: Vanitorials Ltd, 8 Armstrong Road, Manor Trading Estate, Benfleet, Essex SS7 4PW, Tel: 01268 752224. For all data matters contact Dave Clark on 01268 752224

2. The purpose(s) of processing your personal data

We use your personal data for the following purposes:

To maintain our own accounts and records
To provide goods and services as requested
To deliver our goods and services
To obtain payment for goods and services provided
To market our goods and services

4. The categories of personal data concerned

The personal data we retain may include your name, address, email address and phone number, financial and credit card information.

6. Sharing your personal data

Your personal data will be treated as strictly confidential, and will be shared only with service providers such as credit card processors, auditors, advisors, consultants, in order to support Vanitorials business operations and websites.

We don’t share our Marketing Data with anyone.

How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary and we only retain your data for the legitimate business interests. We can inform you of specific retention periods of specific data if you require.

8. Providing us with your personal data

You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will restrict our ability to provide services to you

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw consent for your data to be used for marketing purposes.
The right to request that we provide you with your personal data
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data

Transfer of Data Abroad

For Marketing purposes, we use the services of Campaign Monitor. The safeguards which are applied to protect your data are detailed at www.campaignmonitor.com/trust/gdpr-compliance.

10. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on our website at www.vanitorials.co.uk

11. How to make a complaint

To exercise all relevant rights, queries or complaints please in the first instance contact Dave Clark on 01268 752224

VANITORIALS: DATA PRIVACY NOTICE FOR SUPPLIERS